Recruiment Specialist

1. HR Information and Records Management

• Oversee and manage associate data in the HR Information System (Smart HCM), ensuring it’s consistently accurate, up-to-date, and complies with company standards.

• Supervise the maintenance and filing of associate personal records, including employment, compensation, health benefits, and personal details.

• Ensure timely and accurate processing of requests related to ID creation and associate access management.

2. Associate Documentation and Verification

• Lead the preparation, issuance, and management of all necessary documentation for new hires, including contracts, onboarding forms, and policies.

• Oversee the seamless onboarding process by collaborating with relevant departments to ensure timely document submission and processing for new employees.

• Coordinate the issuance of Associate ID badges and manage related administrative processes.

• Handle background verification requests for former employees and assist with bank verification processes.

3. Recruitment and Talent Acquisition

• Drive recruitment efforts, including drafting job descriptions, posting openings, reviewing resumes, conducting initial screenings, and coordinating interview schedules.

• Prepare offer letters, negotiate terms, and onboard selected candidates.

• Ensure seamless communication between hiring managers and candidates throughout the recruitment process.

• Monitor the status of hiring and provide regular updates to HR leadership regarding recruitment pipelines.

• Collaborate with the HR team to enhance talent acquisition strategies and improve the overall candidate experience.

4. Employee Relations & Grievance Management

• Act as a point of contact for employee concerns, ensuring confidentiality and a fair approach when resolving grievances.

• Assist in the implementation of employee engagement activities that align with company values and culture.

5. Compensation, Benefits & Payroll Coordination

• Ensure the timely and accurate processing of payroll-related tasks, including attendance verification, overtime, and leave balances.

• Support benefits administration, including medical, dental, insurance, and other employee perks.

6. Administrative & Policy Implementation Support

• Coordinate HR meetings, preparing agendas, taking minutes, and ensuring follow-up on key action items.

• Support HR policy enforcement by ensuring smooth communication of new or updated policies to all associates.